Operation Ninjas is a fractional COO for founder-led businesses. We fix your tech stack, clean up your data, and automate how the work gets done, so nothing depends on you remembering it.
For founder-led businesses doing roughly $100K to $5M in revenue.
Every question routes through you.
Pick the one that sounds like this month. We'll show you where we'd start.
Every engagement starts with an audit of your revenue, spending, tech, and operations. Then we fix what it finds, in the order that makes the next fix possible. You keep running the business while we rebuild what it runs on.
Nobody designed your stack. It got assembled one emergency at a time. Now renewals climb every year and your team works around tools that no longer fit. Outdated, overpriced, redundant, and half-used, all at once.
You get a modern stack that fits the business today, with room to add team, capacity, and new offers without rebuilding it again.
Your data is everywhere and nowhere. The same person lives in four systems with three spellings. Half the records are missing the fields you'd actually filter on, and years of junk bury the people who matter.
You get data you trust, so everything built on top of it works.
The business runs on people remembering. Tools don't talk, so information gets retyped three times. The process lives in someone's head, and every report gets built by hand the night before. Scoped to one offer at the short end, company-wide at the long end.
The operation keeps running when someone is out, and nobody has to remember it.
Scoped on the fit call. In most engagements, the audit finds recoverable spend that offsets part of the cost.
We build the operation underneath. Your team keeps running the business.
Hands-on execution, not just advice. We own the outcome.
Twenty minutes to find out where to start. If we're not the fit, you'll hear it on that call.
"My business started to grow exponentially. Jeff gave me the courage to hire and structure my team."
Archie G., Archie's Garden BedsWe work with founder-led businesses, generally in the range of roughly $100K to $5M in revenue, that have outgrown doing everything by hand but are not ready for a full-time C-suite.
This is for you if you want systems, clean reporting, and accountability that sticks, and you are ready to change how things run to get there.
This is not for you if you want a task-taker, or you think structure will slow you down. We will point you somewhere better suited.
A fractional COO runs the operational side of the business part-time, so the founder does not have to. That means building the systems, data, and structure that let a company run without depending on one person to hold it together. It is hands-on execution across operations, technology, and process, not just advice.
A VA or EA executes tasks you hand them. A fractional COO owns outcomes: diagnosing where the business is stuck, designing the systems to fix it, and building the structure so it stays fixed. The work goes well beyond admin into operations, technology, and how the business actually runs.
It is scoped to the engagement rather than sold off a fixed menu, so the investment matches what the business actually needs. A fit call is where scope and cost get defined. In most cases the audit finds recoverable spend that offsets a meaningful part of the work.
When the founder has become the bottleneck, and growth stalls because every decision, process, and fire routes back through one person. If you are working in the business instead of on it, with no operating backbone underneath you, that is the signal.
Fully remote and built to run that way. The systems, cadence, and accountability hold up without anyone needing to be in the same room. Work starts as soon as a fit call confirms it makes sense on both sides.
One 20-minute call about what the business needs right now.
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