You’ve hit a ceiling, and it’s time to break through
Your go-to agency connecting leaders and their teams earning $500K–$5M with the right systems, structure, and resources required for the next stage of growth.
Got a revenue challenge worth solving?
Brands Our Founder Has Worked With
the right steps create an unstoppable vision
stay stuck or do what is required
Step 1: Business Plan Audit & Alignment
We start by auditing your current business setup to understand what’s working, missing, and breaking. This includes reviewing your goals, systems, and metrics.
If you don’t have a clear business plan, annual plan, or project roadmap, we’ll build one together to create clarity, focus, and direction.
Step 2: Weekly Accountability & Execution Rhythm
Next, we establish a weekly accountability rhythm: short, focused check-ins designed to remove bottlenecks, reduce friction, and keep progress moving to generate revenue based on the plan.
These sessions ensure your priorities stay aligned with outcomes and is maintained across key initiatives.
Step 3: Fractional to Full Execution Support
Finally, you get hands-on execution support. This can be through a fractional COO, project manager, or other specialized resources to help you execute, whether done with you (collaboratively) or done for you (fully managed implementation).
This ensures your strategy turns into consistent, scalable results.
obtaining CLARITY = revenue growth
The CLARITY Framework: A 7-step process for turning chaos into structure and structure into growth.
C - CALIBRATE
See the business clearly. Identify what’s working, what’s stuck, and where the biggest opportunities lie.
You get: a clear, data-backed snapshot of your systems, roles, and profitability, plus a roadmap to fix what’s holding growth back.
L - LEAD
Step into structured, confident leadership. Move from reacting to leading with focus and accountability.
You get: defined roles, ownership, and a leadership rhythm that keeps the team aligned and decisions flowing smoothly.
A - ALIGN
Unite people, processes, and tools so everyone operates from one shared playbook.
You get: a connected team where communication flows, systems sync, and everyone knows what success looks like.
R - RUN
Turn operations into a predictable system that runs without constant oversight.
You get: documented processes, clean handoffs, and project visibility, so things get done right, on time, every time.
I - INTEGRATE
Make new systems stick by bringing them into daily use.
You get: seamless adoption of tools, dashboards, and routines that make your business easier to run and easier to scale.
T - THRIVE
Build for stability, sustainability, and scale.
You get: a future-ready business, efficient, adaptable, and built to grow through change without losing clarity or control.
Y - YIELD
See the payoff in performance, profit, and peace of mind.
You get: measurable results, stronger margins, smoother operations, and more freedom to lead instead of firefight.
about Operation Ninjas
Operation Ninjas is a boutique operations agency partnering with select growth-stage businesses ready to scale with clarity.
We operate on a client block system, taking on the equivalent of up to 12 client blocks at a time. Larger, more complex engagements may count as multiple blocks to ensure every partnership gets the focus and depth it deserves.
We work behind the scenes to connect leaders and their teams with the right systems, structure, and resources.
Better systems build better outcomes.
Jeff
Founder
Less chaos, more profit
Who We Help
Trade contractors & specialty service firms $100K to $2M in revenue — where jobs slip, the back office is messy, and the owner’s stuck in daily fire drills.
What We Do
We fix the flow of work. From sales to delivery to back office — we tie it all together so jobs run smoother, deadlines get met, and profit increases.
Why It Matters
More jobs done. Less chaos. Owners get time back to lead, not chase fires.
The Answer
Dashboards & Automation Setup
We build dashboards that track jobs, money, and hours in real time — plus automations that kill wasted steps and paperwork.
Unified Business System
We set up one backbone that links your office, sales, and crews. Everyone’s working from the same playbook so jobs don’t slip through the cracks.
Job & Team Management Tools
We create checklists, schedules, and a central hub so team members stay on track, deadlines get met, and you don’t get pulled into every detail.
about Operation Ninjas
Operation Ninjas is a boutique operations agency partnering with select growth-stage businesses ready to scale with clarity.
We work behind the scenes to connect leaders and their teams with the right systems, structure, and support.
Better systems build better outcomes.
"You don’t rise to the level of your goals. You fall to the level of your systems.”
– Atomic Habits
Great Systems =
Great Outcomes
Every great company, movement, or leader had one thing in common: an underlying operating system holding everything together.
Visionaries spark ideas. System architects turn those sparks into something sustainable, repeatable, and scalable.
These stories are inspiration examples from business history and history. Each shows how great leaders didn’t just solve problems, they built frameworks that made long-term success possible.
Click each to reveal the story.
Scaling Facebook
When Sheryl joined Facebook in 2008, it was messy, unprofitable, and struggling to grow beyond its college roots.
She systemized sales, scaled advertising, and professionalized global operations. This turned Facebook into one of the most profitable companies in the world and cemented its dominance in digital advertising.
Without her investment in systems: Facebook might have stayed a cool social app — not a global powerhouse shaping modern media.
Apple’s Supply Chain Genius
Apple in the late ’90s was creative but chaotic — design brilliance, but unreliable execution.
Tim Cook built the world’s most advanced supply chain, synchronizing global manufacturing and logistics. This enabled seamless iPhone launches year after year, scaling Apple into the world’s most valuable company.
Without his system architecture: Apple might have been remembered for iPods, not as the blueprint for global tech dominance.
Launching SpaceX
SpaceX started as Elon Musk’s bold idea, but it was Gwynne who turned it into reality.
She built the contracts, client trust, and operations systems that kept rockets launching on time. Her architecture transformed a high-risk startup into the first private company to resupply the ISS and later lead NASA partnerships.
Today, SpaceX has redefined space travel and lowered launch costs for the entire industry.
Without her: SpaceX likely would have burned through cash and folded like dozens of other “dreamer” rocket companies.
Scaling the Amazon Store
When Amazon’s growth risked collapsing under its own weight, Jeff Wilke stepped in to systemize operations.
He designed fulfillment center playbooks, logistics frameworks, and workforce systems that turned chaos into consistency. These became the backbone of Amazon Prime and its promise of frictionless, on-time delivery.
Without him: Amazon might have stayed a messy dot-com retailer, unable to scale into the “everything store.”
Structuring a Nation
When America won independence, it was a fragile experiment at risk of splintering.
Washington created operating precedents: the cabinet system, executive restraint, and peaceful transfer of power. These systems became the nervous system of the U.S. presidency and government stability.
Without him: The U.S. might have fractured into warring states, another failed republic in history.
The Ultimate Planner
Bruce Wayne had no superpowers — only strategy.
He built a system of tech, detective work, and contingency planning for every possible enemy. This made him more effective than heroes with powers, sustaining order in Gotham against overwhelming odds.
Without his systems: Gotham would have collapsed into lawless chaos under villains.
Fresh Takes
DIY Library: Level Up Without Hiring Us (Yet)
Not ready to invest? Start with our curated reading list and put the fundamentals to work today.
Jeff helped me develop a clear plan and stay accountable, pushing me to commit to daily content creation and turn my e-commerce vision into reality. One of my videos was even featured on ESPN to their 50 million followers—one of my biggest wins.